Enrolment Admissions Policy

In accordance with the provisions of the Education Act 1998 we entrust to parents that they will be assisted in relation to any enrolment matters. The chairperson of the Board of Management, the Board of Management Enrolment Officer, and the Principal, (Swords Educate Together N.S., Applewood, Swords, Co. Dublin.) will be happy to clarify any further matters arising from this policy.

General Information

The school will cater for children from Junior Infants to Sixth class. It is co-educational. The children are taught a wide range of subjects: Irish, English, Mathematics, S.E.S.E., S.P.H.E., P.E., Music, R.E.C.C., History, Geography, Visual Arts, Drama and I.T. to support the objectives of the Revised Primary Curriculum.

School begins at 8:30 a.m. and finishes at 2:10 p.m. (1:10 p.m. for Infants). The school takes responsibility for children during this time.

The school depends on the grants and teacher resources provided by the Department of Education and Science. As a result we are obliged to respect this matter and operate within the regulations laid down by the Department. School policy must have regard to the resources and funding available.

Swords Educate Together N.S. follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

While Swords Educate Together N.S. works within the context and parameters of Department regulations and programmes, the rights of the patron as set out in the Education Act (1998) and the funding and resources available, the school supports the principles of:

  • inclusiveness, particularly with reference to enrolment of children with a disability or other special educational need;
  • equality of access and participation in the school;
  • parental choice in relation to enrolment;
  • respect for diversity of values, beliefs, traditions, languages and ways of life in society.

Decisions in relation to application for enrolment/admission are made by the Board of Management of the School in accordance with school policy.

Procedure for Enrolment

Parents/Guardians can obtain Enrolment/Admission Forms from the Enrolment Officer on the Board of Management,
or
by filling out the online enrolment form,
or
by picking up an Enrolment/Admissions Form from the school Principal.

Completed Enrolment/Admission Forms should be returned to:

Enrolment/Admissions Officer,
Swords Educate Together N.S.,
Applewood,
Swords,
Co. Dublin.

On receipt of completed enrolment/admission forms:

1.     The Enrolment Officer endorses each enrolment admissions form with an enrolment number. If more than one form is received on the same day they are ordered by post date on the envelope. If the post date is the same they are numbered according to the chronological age of the children seeking enrolment admission i.e. eldest child receiving priority. Junior Infants must be four years of age on or before the 31st of July of year of enrolment into Junior Infants. According to the school policy Swords Educate Together N.S. is bound by the Department of Education and Science Rules for National Schools which provides that pupils may only be enrolled from the age of 4 years and upwards. Compulsory attendance does not apply until the age of six.

2.     Each child is placed on the list according to the enrolment admissions number. If parents have twins triplets the children will be put on the list one after the other.

3.     Two lists will be kept for each year: a Junior Infant list and non-Junior Infant list. Children will be ranked in enrolment number order on these lists

4.     No guarantee of places is given or implied by enrolment.

5.     Children will be offered places strictly following the ranking of the enrolment numbers on the enrolment list: that is places will be allocated on a First Come-First Served basis.

6.     The first round offer of places will be made by March 31st for September of the same year. At this stage a special form titled Enrolment Admissions Acceptance Form will be provided requiring the following information.

o    Pupils name, age and address

o    Names and addresses of Pupil’s parents/guardians

o    Contact telephone numbers

o    Contact name and telephone number in case of an emergency

o    Details of any medical conditions which the school should be aware of

o    Child’s Religion (if any otpional)

o    Previous school attended, if any, and reasons for transfer, if applicable

o    Any other relevant information

o    Copy of Birth Certificate

7.     The Board of Management must be in receipt of written acceptance of an offer made within 14 days of the offer being made. The Enrolment/Admissions Form referred to in 6 above and a copy of the child’s Birth Certificate must be returned at this stage. The parents’/guardians’failure to respond within 14 days will result in their child’s place on the enrolment list being forfeited.

8.     Parents/Guardians enrolling Junior Infants may defer the child’s place for one year, providing the child will be under six by September 30th of the year that he/she starts school. This means that the child will be placed on the list for the following year according to the original enrolment number. This does not guarantee an offer of a place, as places will be allocated strictly following the ranking of the enrolment numbers on the enrolment list.

9.     Junior Infants who have taken up an offer of a place in the school and defer after the school year has begun will be treated as if the deferral had taken place before actual enrolment. Junior Infants actual enrolment many be deferred for a maximum one year. Placement orders on the following year’s enrolment list will be in accordance with original enrolment number (i.e. as if they had originally enrolled for the deferred year).

10.   Except in exceptional circumstances, no Junior Infant who has not already been enrolled in another Junior Infant class, will be enrolled after September 30th.

11.   Non-Junior Infants cannot defer a place which has been offered to them. However, if the parent/guardian wish to put them on the list for the next year (for a different class), they will be issued with a new enrolment number and put on the non-Junior Infant list for the following year.

12.   If a non-Junior Infant is not offered a place in the year of initial application, parents will be offered the option of adding their child’s name to the enrolment list for the next available year. Parents must respond to this offer in writing within 14 days of that offer being made; otherwise their child’s place on the enrolment list will be forfeited.

13.   If a child leaves during the school year, his/her place may be back-filled. The place may be offered to the next person on the list for the same class. If there is no child on the the list for the same class who wishes to take up the offer, the place may be offered to a child on the list for a different class. This will be decided by the Board of Management in consultation with the Principal.

14.   It is the sole responsibility of the parents to inform Swords Educate Together N.S. promptly of any change of address, telephone number or other relevant information/circumstances.

15.   If the applications for enrolment/admission exceeds or is expected to exceed the number of spaces available the Board of Management must give regard to class size or staffing provisions, physical space and the health and welfare of children.

16.   In relation to the enrolment/admission of children with special needs, Swords Educate Together N.S. may request a copy of the child’s medical and/or psychological report or where such a report is not available, to request that the child be assessed immediately.

o    The assessment report will assist Swords Educate Together N.S. in establishing the educational needs of the child and to profile the support services required.

o    If a child requires further resources not already available in the school e.g. (Visiting Teacher, Special Needs Assistant, specialized equipment or furniture, transport services) a request will be made to the Department of Education and Science to provide resources required to meet the needs of the child outlined in the report.

o    Swords Educate Together N.S. will meet the parents/guardians of the child and discuss the child’s needs and the school’s suitability or capacity in meeting these needs.

o    However, it may be necessary to defer certain enrolments/admissions pending:
The receipt of an assessment report and/or
The provision of appropriate resources by the Dept. of Ed. & Science.

17.   It is the policy of the school to enable children to transfer to our school at any time, subject to space and the approval of the Dept. of Ed. & Science.

18.   It is the policy of our school to communicate information concerning attendance and the child’s educational progress to other schools if requested.

19.   The school’s Code of Behaviour and Anti-Bullying Policy is available in the school for inspection by parents/guardians. Children enrolled in Swords Educate Together N.S. are required to co-operate with and support the School/Board of Management’s Code of Behaviour as well as all other school policies on curriculum, organization and management. The Board of Management places parents/guardians responsible for ensuring their child(ren) co-operate with said policies in an age-appropriate way.

Note:
In accordance with the Department of Education and Science rules for National Schools, these policies may be added to and revised from time to time.


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